Privacy Policy

The JustGESI project is committed to respecting your privacy. This notice explains how we use any personal information we collect about you and your rights in relation to it. Please read it carefully.

Our Contact Details

The type of personal information we collect

  • For the purposes of adding you to our mailing list we will collect your name, email address and organisation.

  • For our application processes, we will collect your name, email address, organisation and country.

  • When you sign up to an event through Eventbrite we will collect your name and email address.

How we get the personal information and why we have it

General personal information:

You provide us with this information when you agree to join our mailing list or sign up for an event. We use the information that you have given us in order to contact you about our opportunities or send you email newsletters about the JustGESI project activities (if you have opted into our mailing list).

For our mailing list, we use a third party provider, Mailchimp, to manage our email contacts. We may also send emails through the Mailchimp platform and gather statistics around email opening and clicks to help us monitor and improve our e-newsletter. For more information, please see Mailchimp’s Privacy Policy. We also use Eventbrite to market our events. Read the Eventbrite Privacy Policy.

The JustGESI project will not share your personal data with third parties. 

Lawful Basis

Under the UK General Data Protection Regulation (UK GDPR), the lawful basis we rely on for processing this information is:

  • Your consent. You are able to remove your consent at any time. You can do this by clicking on the unsubscribe link in the footer of any email.

How we store your personal information

General personal information:

This is stored in a secure University of Sheffield Google account.

We will keep your contact details for the duration of the JustGESI project (3 years), plus one year for any follow-up activities. 

Special Category Data:

This is stored in a secure University of Sheffield Google account accessible only by the Network Manager.

Raw data will be kept only until the relevant call results have been announced (if applicable) and the data has been anonymised and aggregated. After this point the raw data will be deleted.

Your data protection rights

Under data protection law, you have rights including:

  • Your right of access – You have the right to ask us for copies of your personal information.

  • Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

  • Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.

  • Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.

  • Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances.

  • Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at justgesi[at]sheffield.ac.uk. if you wish to make a request. 

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to Luke Thompson – Head of Data Protection at the University of Sheffield: luke.thompson[at]sheffield.ac.uk.

You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:

  • Information Commissioner’s Office

  • Wycliffe House

  • Water Lane

  • Wilmslow

  • Cheshire

  • SK9 5AF

Helpline number: 0303 123 1113
ICO website: www.ico.org.uk

Changes to this privacy notice

We keep our privacy notice under regular review. This privacy notice was last updated in June 2025.